Gmail Integration

Conventional inboxes are full of interruptions, context-switching, and wasted time.

Unicycle filters, organizes, and displays student messages by classroom and section. Enjoy newfound focus and clarity, even when students forget to tell you what class they're in

You'll find the rest of your emails in the 'Everything Else' tab. If you'd like to create more message groupings (e.g. Administration or Research), let us know at care@unicycle.co.

For professors on Gmail

Unicycle is currently available to educators on Gmail and Google Apps. Outlook and Exchange support is on our roadmap. If your institution permits it, you can forward your Outlook inbox to Gmail to use Unicycle. Learn more here.

Sign up to be notified when Outlook and Exchange support is ready.

Your 'Open' folder

You may have heard of a productivity method called 'inbox zero'. The idea is to remove the extraneous from your inbox, so it becomes a clear to-do list rather than an infinite, dread-filled storage center. Think of it like how you triage your physical mail—recycle fliers, respond to letters, file bills away for paying later—to empty your mailbox for what arrives tomorrow.

Inbox zero can be a challenging new habit to adopt if you’re used to sitting on tens of thousands of messages. Unicycle makes this easy to achieve: every time you send a message or respond to one, we automatically move the thread to your Done folder (don’t worry, you can still find it with search). If your recipient replies, we’ll bring it back to Open for you.

There’s no need to star or mark unread to flag messages for yourself, because everything you need to do (and nothing you don’t) will simply be ready for you in Open.

Mark an email as 'Done'

If you receive a message that doesn’t require a response, hover over the date and click the Mark done checkmark directly from your inbox:

Mark an email as done in Unicycle Inbox


You can also select Mark done from the email viewer:

Mark an email as done in Unicycle Inbox


For any messages you do respond to, clicking Send + Mark Done will automatically move the thread into your Done folder. If your recipient responds, we'll bring it back to Open for you.

'Mark done' in bulk

If inbox zero is a goal, bulk archiving is a great way to start with a clean slate. And it's easy to do!

First, let's review some helpful Gmail search syntax. We'll use these to pull up batches of emails and bulk archive them:

  • in:inbox
  • is:unread
  • -is:unread (the - reverses the query)
  • is:starred
  • -is:starred
  • before:YYYY/MM/DD
  • after:YYYY/MM/DD
  • from: (useful if you want to clear out spam from a particular sender, i.e. vendors, newsletters, etc.)
  • Tip: You can define logic with AND or OR to combine searches too, e.g. in:inbox AND before:2022/01/01

Not sure where to start? We suggest first archiving everything you received more than a month ago that you already read.

To do that:

  1. Type in:inbox before:2022/02/01 -is:unread into Gmail's search box (of course, feel free to adjust that date).
  2. Use the check box to select all emails on that page, then click Select all conversations that match this search (the blue link):
  3. Click Archive (the gray button with the white down arrow).
  4. After that, scan through whatever is left in your inbox and temporarily star or mark unread anything that is important or still requires your attention.
  5. Go to the search box again and type in:inbox -is:unread or in:inbox -is:starred to archive any remaining emails.

Of course, these search parameters are entirely up to you and can be adjusted as you see fit. If you’d like a hand with bulk archiving, just let us know!

Send an announcement

Here's how to send an announcement:

  1. Click New Announcement from the left menu.
  2. Select your classroom in the To field. Here, you'll specify if you'd like to email everyone, only TAs, or only students.
  3. Write your announcement.
  4. When you're ready, click Send Announcement (your recipients will be automatically bcc'd to avoid a reply-all chain).


💡
Tip: If you send an announcement to a class with more than 500 students, you'll see multiple copies in your sent folder. Gmail has a 500-person send limit per message, so Unicycle batches sending as a result.

Blurbs 101

About blurbs

Blurbs are shortcuts for your most common responses. Use them for saving and reusing text you type often, like grading policy reminders or every teacher's all-time favorite, "Please refer to the syllabus." Create a blurb once, use it forever.

Create or edit a blurb

You can create and edit blurbs in your blurb library. To get there, click Blurbs from the left hand menu.

  1. To create a new blurb: click Create blurb, input your title and content, then click Create blurb
  2. To edit an existing blurb: click any existing blurb row, edit its contents, then click Save blurb
  3. To deactivate a blurb: click the blue toggle to turn it gray. This removes it from the blurb search when you're writing messages. You can always reactivate it by toggling to an active blue state.
  4. To delete a blurb: click the trash icon.

Using blurbs

We designed blurbs to be instantaneous and always in reach. When composing or replying to a message:

  1. Type / to bring up a list of your blurbs.
  2. Search for the blurb you’d like to use by continuing to type after / (you can also navigate this list with your mouse or Up / Down arrow keys).
  3. Tap enter or click to select. Your blurb will be inserted directly into your message.
  4. Reminder: you can always edit or personalize the blurb further after inserting.

💡Tip: try stacking your blurbs—you can stack as many as you want!

Quicklinks 101

About quicklinks

Quicklinks are a set of relevant, frequently-used links that are automatically appended to the end of each of your messages. Try using these for items your students often have trouble remembering, like a link to your syllabus, Zoom, or Google Drive.

💡 Tip: Each classroom can have its own unique set of quicklinks. We'll know which set to display based on who you're messaging.

Create quicklinks

  1. To create quicklinks, click Inbox from the left hand menu.
  2. At the top of your inbox, select Open, then Quicklinks
  3. Input your Display name and URL, then click Save quicklinks
  4. Think of these as custom footers for each classroom. When you compose or reply to an email, we intelligently detect which quicklinks to include.

Edit, deactivate, and delete quicklinks

  1. To edit existing quicklinks, click any existing quicklink row, edit its contents, then click Save quicklinks
  2. To deactivate a quicklink, click the blue toggle to turn it gray. You can always reactivate it by toggling back to an active blue state.
  3. To delete a quicklink, click any existing quicklink row, click the trash icon, then Save quicklinks

Forward emails from Outlook to Gmail

Here's how to automatically forward your emails from Outlook to Gmail:

  1. In Outlook, click the Settings gear from your top navigation bar.
  2. At the bottom of the page, click View all Outlook settings
  3. Select Mail > Forwarding
  4. Click Enable forwarding, and enter the Gmail address you'd like to forward to.
  5. Select Keep a copy of forwarded messages (this will retain a copy of the original message in your Outlook inbox).
  6. Save

Send emails from a different address or alias

If you have another email address, you can send mail from that address in Gmail. For example:

  • Outlook, Yahoo, or a non-Gmail address
  • Another Gmail address

Before you begin, be sure to set up your email forwarding. Then, follow this guide to set up 'Send mail as' support:

  1. Open your Gmail account > click Settings > See all settings
  2. Click Accounts and Import from the top navigation (this may also say Accounts)
  3. In the 'Send mail as' section, click Add another email address
  4. Enter your name and email address > select Treat as an alias > Next Step
  5. Follow the instructions to verify your new email address.
  6. Don’t forget to set your signature in Gmail for each 'Send mail as' account. You can do this in your Gmail account: Settings > General > Signature
  7. That's it! Now, when you compose or reply to an email in Unicycle, you will see a From: field with an email dropdown where you can select your personal email, your .edu, or any other ‘Send mail as’ accounts you have. If you've set different signatures for each, they will toggle automatically. When you reply, we'll default to the address the original email was sent to.

Edit your signature

Your signature is automatically pulled from Gmail, and can be edited in your Gmail settings. If you don’t see your updated signature in Unicycle right away, please refresh the page.

Set Unicycle as your default mail handler

Setting Unicycle as your default mail handler allows your computer to automatically open Unicycle when you click on an email link or address on a web page.

Chrome

  1. Open a new tab and paste chrome://settings/handlers in the search bar.
  2. Under Default behavior, select Sites can ask to handle protocols
  3. Under Email, click the hamburger menu icon () next to app.unicycle.co, then select Set as default

Firefox

  1. Navigate to app.unicycle.co. At the top of the page, you’ll see a notice “Add app.unicycle.co as an application for mailto links?” Click Add application
  2. Open a new tab and paste about:preferences in the search bar.
  3. Scroll down to Applications
  4. In the Content Type column, click on the mailto row.
  5. Click the Always ask dropdown, and select Use app.unicycle.co
  6. That’s it! Your preferences are automatically saved.

Safari

Safari doesn't currently support browser-based default mail handlers. We’ll let you know if that changes!